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Team work: 10 tools to ensure successful collaborations

Updated: Nov 5, 2019

We all have experience working in a team in the workplace, on the sports field, or in a social setting. From these experiences, we all know the signs of poorly functioning teams: weak cohesion, poor communication, low trust, and missed milestones. Not to mention the lack of fun and celebration. On the flipside, there’s something to be said for a team operating in the “zone”—when work becomes effortless, supportive, constructive, and incredibly satisfying. So exactly why does teamwork matter and what can be done to make it happen?


Why is teamwork important in the workplace?


Exactly why is teamwork important in the workplace? A healthy team provides benefits for the individual, the organization, and society as a whole:

When an individual is seen as a contributing member of a team he/she feels appreciated and derives intangible benefits such as feelings of self-worth, happiness, and contentment. This provides stimulation, a sense of achievement, and intellectual learning.The organization benefits from the high productivity that teamwork delivers. Healthy teams mean engaged employees and a vibrant workplace culture. It also means people are interacting more, which helps work get done efficiently and stimulates innovation.Society gains a tremendous boost by having healthy people and corporations contributing their time and energy to the greater good through volunteerism, community events, and building supportive infrastructure. .

How to enable teamwork in the workplace

Teamwork does not happen on its own. It needs to be catalyzed, becoming part of workplace culture and integral to people, processes and culture. Once that happens, workplaces become more fun, productive, and creative.

Here are seven ways to enable teamwork in the workplace. Brainstorming is not one of them.

Divide up the work

Teamwork does not mean everyone does everything together. It requires getting organized and breaking each project down into its component parts. Then sorting out who will do what, according to their expertise, interest, and availability. A good project manager will help with this, but if not just head to the whiteboard as a group.

Ask for help

Getting work done requires time to focus on your own task, and the option to draw on others when you need it. That’s teamwork. So when you need inspiration, expertise or support, ask for it.

Work out loud

So your team is organized and you’re heads-down on your own task. Time to start working out loud. That’s critical for your team to stay connected as the project proceeds. Find quick ways to let those around you know what you’ve discovered, what mini-milestones you just passed, or what problem you’re struggling with. Overcome poor internal communications with a regular ‘standup’ meeting where everyone provides a quick informal update of where they are at can be a game changer here.


At Privaports, we spend a lot of time thinking about teams: how they interact, what impact they have, and what can encourage and facilitate the creation of highly engaged, effective teams. Our engaging intranet platform makes teamwork easy. Key teamwork enabling features include Discussions (instant messaging), Shout-Outs (simple real time recognition), and News (the go-to place to share stories and celebrate successes). We've designed our intranet to make workplaces better - which among other things, means happy, engaged individuals contributing to amazing team efforts.

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